Regulation 56 — Video link facility for meetings

Where the company provides facility to its members
for attending meeting through video link subject to the provisions of clause 73 of sub-section (1) of
section 2, section 134 of the Act and its articles of association, the meeting shall be conducted in the
following manner—
(i) the company shall ensure that the notice of general meeting specifically mentions
therein that participation through video link shall be arranged on demand by members
residing in a city and holding ten percent of the total paid up capital;
(ii) the chairman of the meeting and company secretary shall ensure that no person other
than the member or proxy holder is attending the meeting through video link and shall
take any further steps to maintain integrity of such meetings;
(iii) the chairman of the meeting and company secretary shall take the responsibility to
ensure availability of adequate facilities at specifie d locations without
interruption/distortion and appoint coordinator at the place of video conference facility
to conduct voting and assist chairman of the meeting; and
(iv) the company secretary shall secure the tele/video recording of the proceedings of t he
meetings and keep the same in his custody along with other relevant record.