Regulation 30 — Specific forms and applications formats

(1) The formats of various forms and
applications required to be filed, submitted, provided or forwarded to the registrar or the Commission
under the Act and these regulations for various matters as mentioned in the following Tables shall be
on the formats as per Forms attached to these regulations:
Table of Statutory Forms
Sr. No. Form No. Description Relevant section /
regulation
1. Form-A
Annual Return of a company Sections 130(1), 130(2),
424(5) and Regulation
62
2. Form-1
Application for company incorporation Section 16
and Regulation 8, 9 &
10
3. Form -2 Registration of documents of a foreign
company
Section 435 and
Regulation 21
4. Form -3
Return of allotment of shares & Change of
more than twenty-five percent in shareholding
or membership or voting rights
Sections 70 & 465(4)
and Regulations 39 &
41
5. Form -4
Intimation about principal line of business or
change therein
Sections 26, 27, 28, 29,
32(1)(b) and Regulation
36
6. Form -5 Registration of alterations in documents or
details of foreign company
Section
436 and Regulation 24
7. Form-6 Notice by a foreign company on ceasing to
have any place of business in Pakistan
Section 443 and Regulati
on 26
8. Form -7 Notice of alteration in share capital Section 85

9. Form-8 Filing of copy of scheme of amalgamation Section 284(5) and
Regulation 60
10. Form -9
Particulars of directors and officers, including
the chief executive, secretary, chief financial
officer, auditors, legal adviser and in case of
single member company, nominee of sole
member or of any change therein
Sections 14(1)(c), 167
& 197 and Regulations
50 & 54
11. Form -10
Particulars of mortgage, charge or pledge etc.
or any modification therein or satisfaction
thereof or particulars of mortgage or charge
subject to which property has been acquired
Sections 100, 106, 109
& 448 and Regulation
45
12. Form -11
Return containing particulars of substantial
shareholder/ officers and Companies, for
companies’ global register of beneficial
ownership
Section 452(2), 452(3)
& 452(4) and
Regulation 63
13. Form -12 Circular to be sent to the Members along-with
the Offer letter
Section 83(3) and
Regulations 39 & 108
14. Form -13
Registration of entire series of debentures or
redeemable capital / Particular of an issue of
redeemable capital/debenture in a series when
more than one issue in the series is made.
Sections 101, 106, 109
& 448 and Regulation
45
15. Form-14 Public notice to holders of securities of bearer
nature issued by a company
Section 60A and
Regulation 43(1)
16. Form-15
Register containing particulars of holders of
securities of bearer nature and particulars of
such securities surrendered or cancelled
Section 60A and
Regulation 43(4) &
43(6)
17. Form-16 Notice to members for providing particulars of
ultimate beneficial owners
Section 123A(1) and
Regulation 48(1)
18. Form-17 Declaration by member about ultimate
beneficial owners
Section 123A(1) and
Regulation 48(2)
19. Form-18
Declaration by member about change of
ultimate beneficial owners or particulars
thereof.
Section 123A (2) and
Regulation 48(3)
20. Form-19 Declaration of compliance with the provisions
of section 123A of the Companies Act, 2017
Section 123A(2) and
Regulation 48(5)
21. Form-20 Pattern of Shareholding Section 227(2)(f)

22. Form -21
Notice of situation of registered office address
or any change therein or Notice of address at
which books of accounts are maintained
Sections 21, 220 & 449
23. Form -22 Declaration by a public company before
commencing business
Sections 19
24. Form-23
Information to be furnished in relation to any
offer of a scheme or contract involving the
transfer of shares or any class of shares in the
transferor company to the transferee company
Section 285(5) and
Regulation 59
25. Form-24
Annual return of companies in case there is no
change of particulars since last Annual Return
filed with the Registrar
Section 130(5)
26. Form-25 Statutory Report Section 131(6)
27. Form -26 Special Resolution Section 150
28. Form -27 Final return for buy back of shares of unlisted
companies
Section 88 and
Regulation 121(1)(f)

Table of Applications
Sr. No. Application
No. Description Relevant Section/
Regulation
1. App-1 Application for reservation of name for new
incorporation or change of name
Sections 10(4), 12 & 442
and Regulations 3 & 4
2. App-2 Application for obtaining status of inactive
company and vice versa
Section 424(1) & (5) and
Regulation 62
3. App-3 Application for grant of licence under section 42 of
the Act
Section 42 and
Regulation 97
13[3A App-3A

Application for Change in Chief Executive
Officer/Directors of a Company Licensed
under Section 42 of the Act
Section 42 and
Regulation 100
3B App-3B Application for Change in Object Clause of
Memorandum of Association of a Company
Section 42 and
Regulation 100]

13 Inserted new application entries vide S.R.O. 1221(I)/2024 dated 6th August, 2024.

Licensed under Section 42 of the Act
5. App-5 Application for registration as an intermediary
and its renewal
Section 455 and
Regulations 125 and 127
6. App-6 Application for registration as a group,
alteration therein or designation as a group for
taxation
Regulations 138, 140
and 143
(2) The certificates, approvals, acknowledgements and refusals to be issued under the Act
or these regulations for various matters as mentioned in the following Table shall be on the formats
attached to these regulations as Annexures:
Table of formats of certificates, approvals, acknowledgements and refusals etc.
Sr. No. Annexure
No. Description of Annexure Relevant Section/
Regulation
1. Annexure -A Availability of name Sections 10 & 442 and
Regulations 3(4) & 4(2)
2. Annexure -B
Refusal of name Sections 10 & 442 and
Regulations 3(6) and
8(3)
3. Annexure -B-1 Refusal order in terms of Section 16(3) of the
Act
Section 16(3) and
Regulation 15(4)
4. Annexure -C Certificate of Incorporation Section 16 and
Regulation 16
5. Annexure -D Certificate of incorporation on change of
company name
Section 12 & 13 and
Regulation 6 (2)
6. Annexure -E Certificate of registration of documents filed
by a foreign company
Section 435 and
Regulation 22
7. Annexure -F Certificate of registration on change of name
of foreign company
Section 442 and
Regulation 7(2)
8. Annexure -G License under section 42 of the Companies
Act, 2017
Section 42 and
Regulation 98(2)
9. Annexure -H Certificate of conversion of status of a
company
Section 50 and
Regulation 38
10. Annexure -I Certificate of registration of mortgage or
charge or pledge.
Sections 100
11. Annexure -J Time frame for disposal of various matters Regulation 78(2)
12. Annexure -K Acknowledgement of filing of returns Regulation 79(1)

13. Annexure -L Acknowledgement of filing for financial
statements
Regulation 79(2)
14. Annexure -M Certificate on allowing status of inactive com
pany
Section 424 and
Regulations 62
15. Annexure -N Certificate on granting status of active compa
ny
Section 424 and
Regulations 62(4)
16. Annexure -O Certificate of registration as an intermediary Section 455 and
Regulation 12 6
17. Annexure -P Certificate of renewal of registration as an
Intermediary
Regulation 12 7(2)
18. Annexure -Q-1 Certificate of registration of a group Regulations 13 9 & 140
19. Annexure -Q-2 Certificate of change in the composition of a
group
Regulations 1 40
20. Annexure -R-1 Designation letter for group taxation Regulations 1 43
21. Annexure -R-2 Designation letter for Group Relief Regulations 1 43
22. Annexure -S
Undertaking by an individual of foreign
nationality or a foreign entity in case of
security clearance
Regulation 19
23. Annexure -T Acknowledgement of filing for amalgamation Regulation 60
14[24 Annexure-
U

standardization of the object clauses and
requirement of education against each.
Section 42 and
Regulation 97
25 Annexure-V Information to be placed by a section 42
company on its website.
Section 42 and
Regulation 97]
(3) The registers to be maintained by the Commission or the registrar or the company
under the Act or these regulations for various matters as mentioned in the following Table shall be
on the formats attached to these regulations:
Table of formats of various registers to be maintained by the Commission or the
registrar or the Companies
Sr. No. Register No. Description Relevant Section/
Regulation
1. Register R -1 Register of companies Section 2(56) and
Regulation 81
2. Register R -2 Register of Foreign Companies Regulation 81

14 Inserted new entries vide S.R.O. 601(I)/2025 dated 11th April, 2025.

3. Register R -3 Register of Mortgages/ Charges/Pledges Section 102 and
Regulation 82
4. Register R -4 Chronological index of mortgages, charges,
pledges etc., entered in register
Section 103 Regulation
82
5. Register R -5 Register of mortgages, charges, pledge etc., to
be maintained by a company
Section 112 & 448
6. Register R -6 Register of inactive companies Section 424 &
Regulation 95
7. Register R-7 Register of registered intermediaries Regulation 135
8. Register R -8 Companies’ Global Register of beneficial
Ownership
Section 452(7)
159. Register R-9 Register of UBO Regulation 48A